APTS takes up procurement of hardware, software, networking components and other IT goods and services on behalf of government agencies (users). The IT goods and services are directly provided by the vendors to users under the supervision of APTS. The entire procurement process is steered by a committee called the Technical-Cum-Purchase Committee (TCPC) which comprises representatives relevant government departments and APTS staff.
APTS SERVICE CHARGES
The Government of Andhra Pradesh vide GO Ms No.43, Dated 15-06 1998 has fixed the following service charges for various services rendered by APTS to users.
PHILOSOPHY OF PROCUREMENT
Most of the procurements undertaken by APTS on behalf of government agencies are in the nature of technical products/services. As a first step, the product/services procured for user department should meet the minimum technical requirement, before the product is considered for price evaluation. To meet the above requirements, the tender evaluation is conducted in two broad stages.
For large scale procurement, technical evaluation will comprise pre-qualification of bidders, followed by technical evaluation of product/services. In other cases, the first stage will have only one evaluation i.e. technical evaluation. Pre-qualification or technical evaluation will be followed by financial evaluation in both the cases. In brief, for large scale procurement, the procurement process comprises a three step evaluation and for other cases it consists of a two step evaluation. In all these steps sequential process of evaluation is followed i.e. product/ services being evaluated must pass through the first step, before they can be considered for the second step. A product/service which does not qualify at the first step will not be considered for further evaluation.
FINANCIAL EVALUATION :
Total cost of ownership and product meeting user expectations form the basic criterion for financial evaluation.
ROLE OF TECHNICAL-CUM-PURCHASE COMMITTEE (TCPC)
The TCPC concept has been an integral part of APTS in all their procurement procedures. The committee tries to ensure transparency in decision making processes, wider discussion forums and for full involvement of user department at all stages of procurement.