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Service Options |
Role of APTS |
Role of Departments |
Service Charges |
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Full procurement or Evaluation Services |
Full procurement cycle comprising finalizing
technology, inviting bids, evaluation of bids, identification of vendors, issue
of purchase order, acceptance testing and making payment to vendor. |
To indicate its requirement and to participate
in the APTS procurement process. |
5% of the total cost |
|
Evaluation and Acceptance Services |
Evaluation of bids called by user, from
the point of view of technical and financial scrutiny. Acceptance testing of delivered
goods/services |
Finalization of technical configuration,
inviting bids, preparation of comparative statement, issue of purchase order, and
making payment to vendor. |
3% of the total cost |
|
Evaluation Service |
Evaluation of bids called by user from
the point of technical and financial scrutiny. |
Finalization of technical configuration,
invitation for bidding, preparation of comparative statement, issue of purchase
order, making payment to vendor and Acceptance testing. |
2% of the total cost |
|
Acceptance testing Service |
Conduct of Acceptance testing and verification
whether they conform to the specifications. |
All tasks connected with the procurement
except acceptance testing |
2% of the total cost |
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Philosophy of Procurement
Most of the procurements undertaken by
APTS on behalf of government agencies are in the nature of technical products/services.
As a first step, the product/services procured for user department should meet the
minimum technical requirement, before the product is considered for price evaluation.
To meet the above requirements, the tender evaluation is conducted in two broad
stages.
Technical Evaluation:
For large scale procurement, technical
evaluation will comprise pre-qualification of bidders, followed by technical evaluation
of product/services. In other cases, the first stage will have only one evaluation
i.e. technical evaluation. Pre-qualification or technical evaluation will be followed
by financial evaluation in both the cases. In brief, for large scale procurement,
the procurement process comprises a three step evaluation and for other cases it
consists of a two step evaluation. In all these steps sequential process of evaluation
is followed i.e. product/ services being evaluated must pass through the first step,
before they can be considered for the second step. A product/service which does
not qualify at the first step will not be considered for further evaluation.
Financial evaluation:
Total cost of ownership and product meeting
user expectations form the basic criterion for financial evaluation.
Role of Technical-Cum-Purchase Committee
(TCPC)
The TCPC concept has been an integral part
of APTS in all their procurement procedures. The committee tries to ensure transparency
in decision making processes, wider discussion forums and for full involvement of
user department at all stages of procurement.
APTS Vendor Registration Process
APTS deals in procurement of various
goods and services indented by various user departments. Registration of vendor
is open in following specific areas:
- Hardware procurement
- Software procurement
- Office equipment procurement like Fax machines/photo
copiers/telephone systems etc.
- Networking and maintenance services
- Training
The process for registration of vendors
shall be by publication of an advertisement in the daily newspaper having circulation
throughout AP. This exercise is done every year in the month of January/February.
Use of Vendor database:
The list of registered vendors is used
by each of the divisions for one or all the following purposes:
- For inviting quotations/tenders/offers/proposals
for supply of goods and services under limited tender system
- For inviting rate contract prices for various
items/services every month
General eligibility
Registration of vendors shall be open to
all firms located in Hyderabad (AP) or having registered office (s) in Hyderabad
(AP) at least for more than 12 months from the date of publication of notice inviting
proposal and are eligible to do business under relevant Indian laws as are in force
from time to time.
Vendors marked/considered ineligible by
APTS for registration, for the reason of non- satisfactory past performance, corrupt,
fraudulent or any other unethical business practices, shall not be eligible for
registration.
Specific Qualifications:
The vendor should be a manufacturer/authorized
representative of a manufacturer and should be in business of manufacture/supply
and maintenance of the offered items/services for a minimum period of one year in
Hyderabad
(AP)
General strength of organization in relation
to ability to provide goods/services, technical capability to supply and maintenance
goods and services and financial strength for executing work order.
Satisfactory track record of vendor for
last one year in supply and maintenance of goods.
At least 1.) one service centre at Hyderabad
with 5 service engineers and 2.) three additional service centers spread across
AP with at least 3 service engineers at each centre.
(Note - Condition no.1 is mandatory for all cases and condition no.2 is mandatory
for those vendors who wish to be registered for supplies outside Hyderabad)
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